Who We Are
Georgia’s Filipino & Oriental Food Supply (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Georgia’s Filipino & Oriental Food Supply registered office is at 482 Elswick Road, Newcastle Upon Tyne, NE4 8ED and we are a company registered under the Food Premises (Registration) Regulation 1991. Our designated Responsible Person for the organisation is Sally Sellars, who can be contacted at 482 Elswick Road, Newcastle Upon Tyne, NE4 8ED.
Georgia’s Filipino & Oriental Food Supply acts as an Agent of Smallworld Financial Services, LCC Trans Sending Ltd, registered office is at Parliament House
12 Salamanca Place – London SE17HB – UK, Phone: +44 (0) 20 7378 1100 Fax: + 44 (0) 20 7407 1101,Website: www.smallworldfs.com, FCA FRN 504482 MSB Registration Number: 12115760. Georgia’s Filipino & Oriental Food Supply works as per their Company Policy. Smallworld is the Data Controller and Georgia’s Filipino & Oriental Food Supply is the Data Processor.
Georgia’s Filipino & Oriental Food Supply acts as an Agent of Western Union. Georgia’s Filipino & Oriental Food Supply works as per their Company Policy. Western Union is the Data Controller and Georgia’s Filipino & Oriental Food Supply is the Data Processor.
Georgia’s Filipino & Oriental Food Supply acts as Contractor of LBC EXPRESS LTD registered office is at Unit 9 Victoria Industrial Estate, Victoria Road, Acton, London, W3 6UU, Tel No.: 0203 110 0074, Mobile No.: 0743 211 6741 / 0797 670 5325. Website and Social Media Accounts :www.lbcexpress.com; www.facebook.com; www.twitter.com/lbcexpress. Georgia’s Filipino & Oriental Food Supply works as per their Company Policy. LBC Express Limited is the Data Controller and Georgia’s Filipino & Oriental Food Supply is the Data Processor.
Information that we collect
Georgia’s Filipino & Oriental Food Supply, processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from is:
- Date of Birth
- Source of Income
- Mobile Number
- Passport Number and Expiry Date (Certified Copy)
We collect information in the below ways:
- Directly from you when you complete one of the application forms available during events/trade shows and/or on our website or by contacting us through email, SMS, Messenger, telephone or letter;
- In the event we need to contact you to request further information in order to process your remittance/cargo/order transaction or answer your request for information;
How We Use Your Personal Data
Georgia’s Filipino & Oriental Food Supply takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below:
- To process your order/cargo/remittance transaction, improve your use of our website and for marketing purposes (see Marketing);
- If you complete the registration process with us you confirm that all the information provided by you is accurate and complete. By providing your personal data to us, you consent to us using that information to carry out an any transaction you requested from us.
- If we believe that any of the information you have provided is false or inaccurate or that your application involves fraud, details will be passed to the relevant company and fraud prevention agencies. Law enforcement agencies may access and utilise this information in order to prevent fraud, money laundering and other criminal offences;
- Your data may also be used for other specific purposes for which you give your consent or where required by law or to the extent permitted under the Data Protection Act 1998.
By completing and/or opting in to one of our printed registration forms or online forms, you agree that Georgia’s Filipino & Oriental Food Supply may use your personal data to contact you by e-mail, text message, messenger or telephone call to assist you with your order/cargo/remittance transaction or to provide you with promotional offers and information about similar products. We may share and/or transfer your personal information to our associated company, LCC Trans Sending Ltd and/or LBC Express Ltd in order to market and promote that company’s products and services. If you do not wish to receive marketing information, you may opt-out of receiving these communications from us by following the instructions at the end of the e-mail or text message which we send to you or by contacting us over the phone.
Closed Circuit Television Systems (CCTVS) are installed in Georgia’s Filipino & Oriental Food Supply Premises and installed by ABEL Alarm Company under their company policies.
CCTV systems are installed internally in premises for the purpose of enhancing security of the building and its associated equipment as well as creating a mindfulness among the occupants, at any one time, that a surveillance security system is in operation within the premises during both the daylight and night hours each day. CCTV surveillance at the premises is intended for the purposes of:
- protecting the shop and shop assets, both during and after shop opening hours;
- promoting the health and safety of staff and customers;
- preventing bullying;
- reducing the incidence of crime and anti-social behaviour (including theft and vandalism);
- supporting the local police in a bid to deter and detect crime; and
- assisting in identifying, apprehending and prosecuting offenders
You have the right to access any personal information that Georgia’s Filipino & Oriental Food Supply processes about you and to request information about:
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with the data protection laws; as well as to object to any direct marketing from us; to exercise your data portability rights, and to be informed about any automated decision-making we may use i.e. ID Verification.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Georgia’s Filipino & Oriental Food Supply uses third-parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
Georgia’s Filipino & Oriental Food Supply takes your privacy seriously and takes every reasonable measure and
precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including:
- anti-virus/malware software
- locked filing cabinets
- alarms and door locks
- secure passwords
Transfers Outside the EU
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. Georgia’s Filipino & Oriental Food Supply utilises some services that may be hosted/stored in Philippines, which means that we may transfer any information which is submitted by you through the website outside the European Economic Area (“EEA”) for the below purposes:
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to Georgia’s Filipino & Oriental Food Supply, however, as this information is required for us to provide you with our services/legitimate interests, we will not be able to offer some/all our services without it.
As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests, ensuring that they are proportionate and appropriate.
We use the legitimate interests’ legal basis for processing your order/cargo/remittance requests and informing you of any applicable updates and have identified that our interests are to fulfil your order/cargo/remittance request and keep you updated.
How Long We Keep Your Data
Georgia Filipino and Oriental Food Supply only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
Georgia’s Filipino & Oriental Food Supply
482 Elswick Road
Newcastle Upon Tyne